WHO CAN REQUEST A PROCLAMATION
Proclamation requests must come from:
A Waynesville resident, OR
A local organization or chapter (for national, international, or out-of-state organizations)
SUBMISSION REQUIREMENTS
Submit at least 30 days before your preferred issue date
Proclamations are not automatically renewed each year—you must request them annually
Include a copy of the previous proclamation if requesting a renewal
The Mayor's office reserves the right to approve, decline, or edit proclamation requests
CONTENT GUIDELINES
All proclamations must:
Have citywide significance and demonstrate relevance to Waynesville
Reflect inclusiveness and recognize that diversity strengthens our democracy
Remain neutral on political, ideological, or religious controversies
📌 NOTE: Personal proclamations for individuals or businesses will not be placed on a Council agenda but may still be requested.
HOW TO SUBMIT YOUR REQUEST
Complete the Proclamation Request Form
Email your completed form to cityclerk@waynesvillemo.org
HOW YOUR PROCLAMATION WILL BE PRESENTED
After reviewing your request, City Staff and the Mayor will notify you of the presentation method:
OPTION 1: FORMAL CITY COUNCIL PRESENTATION
Meeting Details: Third Thursday of each month at 5:30 PM (except recognized holidays)
What to Expect:
Proclamations are presented at the beginning of the meeting—arrive a few minutes early
The Mayor will read all or part of the proclamation
At least one representative should attend to accept the proclamation
You may make brief comments (3-5 minutes) and bring others with you
Identify yourself, your organization, and your title when speaking
You may stay for the full meeting or leave after accepting the proclamation
♿ ACCESSIBILITY: If you or anyone in your party has mobility issues, notify the Mayor's Office in advance. Staff can deliver the proclamation to you, and a hand-held microphone is available.
OPTION 2: MAILED PROCLAMATION
If a formal Council presentation is unavailable, your approved proclamation will be mailed to you. You may still attend any City Council or Committee Meeting to comment on your proclamation during the public comment period.
SPECIAL PRESENTATIONS TO CITY COUNCIL
The City Council welcomes updates from citizen groups and City-affiliated agencies about community events and activities.
How to Request:
Submit your request at least 4 weeks before your preferred meeting date
City Staff and the Mayor will review and notify you of availability
If time is unavailable, you may speak during the Citizen Comments portion of any regular meeting
